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Productivity
The essence of your
business is ensuring that all your claims are accurately recorded and
that insurance billing claims and patient statements are easy to
process. Our solutions are focused extensively on designing these
functions so that you or your staff can accomplish them even with
limited knowledge of all billing details, and to complete assurance that
the billing can be done accurately and quickly.
Demographics
* Multiple System Defaults to eliminate user errors and improve
efficiency * Pop-up help windows for data entry assistance and ease of
learning * Pop-up notes and alerts * Email patient from demographic
screen * Attach digital picture of patient * Supports “family billing”
or individual accounts * Captures various “above and beyond” demographic
details such as: nickname, mobile phone, emergency contact, how did you
hear about us, school, driver’s license number, referred to, etc. * Can
identify a guarantor for each account * Assign billing codes to each
account * Designate primary and referring physicians
Scheduling
* Supports multiple providers, locations, equipment, and exam rooms *
Can view schedule on a PDA * Each “column” has its own defined
availability * Can schedule multiple patients per time slot *
Pre-Certification tracking * Calendar assistant * Can view week, month
and year at a glance (by provider and location) * Find next available *
Look up history and future appointments for patients * Automatic recalls
for appointments based on services performed * Various edits in place to
prevent user error * Appointments can be validated with authorizations,
the system will check if “good until” dates are expired, or visit limits have
exceeded. * "Reason for appointment" codes can be created and
color-coded. This can also default the duration of the appointment, and
limit how many can be booked concurrently or daily. * Superbills are
produced at no additional cost, eliminating the need for preprinted
forms. * Pop-up warnings when scheduling – collections, patient warning,
notes * When rescheduling, the characteristics of the appointment when
it was originally booked are preserved
Scheduler Reports
* Manage your no-shows, reschedules, and cancellations * Make certain
the demographics, coverage, and proper signatures are kept current by
utilizing the demographic verification report. This can be printed for
everyone with an appointment or just patients with outdated signatures.
This is designed for the patient to review and make changes before they
see the provider. * Recalls can be printed on report for calling by the
staff, can be exported to Microsoft Word for a mailout, or automatically
calling with ReminderPro. * Today’s appointments can be printed in
summary or detail.
Fee Schedules
* Unlimited fee schedules can be created. * Medicare allowable
amounts for your region will be maintained by support * There are
several reports to run that will analyze financials across the various
fee schedules. * When allowable amounts are maintained you will be able
to view your A/R at any time based on the allowable amounts.
Medical Billing Reports
EncounterNotes provides
you with extensive management reports like you probably have never seen
before! Covering a wide range of practice issues, EncounterNotes
solutions help assess the productivity, profitability, and direction of
your practice. With the push of a button, you can produce extensive
reports on topics such as accounts receivable, claims journals, co-pays
in the system, insurance billings, insurance receipts, patient payments,
patient portions, daily practice statistics, appointments and dozens
more. EncounterNotes solutions comes standard with over 180
neatly-formatted reports and over 500 sub-reports! These reports put
complete account details on every patient and insurance company at your
finger tips! With such up-to-date reports consistently available, you
can make better decisions about the day-to-day and long-range
performance of your practice! What's unique about this feature is that
you are able to generate updated reports at anytime. The data in the
system is updated with every transaction. There is no need to "close
day". What's more, reports can be quickly exported to MS Excel (*.xls),
MS Word (*.doc), Rich Text Format (*.rtf), Adobe Acrobat (*.pdf) or as
Crystal Reports (*.rpt).
In addition to the
attractive and easy to read pre-formatted reports, EncounterNotes
solutions allows you to design your own specific reports using a unique
built-in Report Writer. You can design virtually any type of report for
daily use or corporate management objectives including financial and
business reports, letters, statements, narrative forms, and more!
Insurance claims
* Electronic filing of claims via internet or modem * Claim edit
report detects potentially faulty claims prior to submission to
insurance carrier * Supports unlimited primary insurances, secondary, tertiary, automobile,
and worker’s compensation insurance. * All Medicare, Medicaid, and Tricare regulations are supported for all 50 states. * Handles
Capitation (per member per month report) and Managed Care Plans * Prints
the UB-92 claim form *
Insurance coverage uses effective and expiration date logic. * Patient
charges are saved with the appropriate insurance coverage on that date
of service. * Supports HPSA ‘QB’ modifier logic * Tracks how and when a
claim was filed * Can file claims selectively based on user criteria
Charges
* Eliminate manual charge entry by utilizing
MediNotes e. *
Procedure code cases (macros) to simplify charge entry * Procedure
code/diagnosis edits help eliminate coding mistakes and errors at charge
entry * Calculates patient responsibility for collections at time of
service * Modifier edits to ensure proper modifiers are being used * Can
enter multiple charges for multiple patients at one time * Attach notes
to charges
Payments
* Line item posting * Payment transfer ability * NSF tracking * Post
single or bulk payments * Print receipt at time of visit
Collections
* Numerous collection reports available including summary and
detailed; structured by insurance carrier and patient aging analysis *
Ability to create your own customized aging reports (user defined
sorting) and work them directly from the computer (no paper required) *
Automatically create collection notices based on severity of delinquency
and utilize Microsoft Word to have them seamlessly print * Collection
efficiency report by user * Ability to set up payment plan * Can print
on-demand statements directly out of Encounter Manager or send them
electronically * Aging amounts displayed are calculated in real time. *
You control the general aging messages that appear on the statement. *
You can customize an aging message for a particular patient. * Supports
single patient or batch statement processing. Batch by patient group,
doctor, or range of account numbers. You can customize what line items
print on statements. For example you can suppress line items where
insurance is pending. * Group insurance carriers for collections
purposes
Microsoft Integration
* Financial or demographic data can be imported into Microsoft Excel
for analysis and/or graphing. * You should never have to type patient,
insurance carrier, or referring provider demographics on a letter or
label. Simply let Encounter Manager and Microsoft Word take care of it.
* Examples of mailouts or notifications Encounter Manager and Word will
help streamline are: appointment notices, recalls, missed appointment
notices, birthdays, new patient packet, letters to insurance companies
and referring providers, collection letters, mail outs from custom
reporting, and much more. * Email patients directly from Encounter
Manager * Invoke Internet Explorer from within the system
Standard Image / Document Management
* Scan insurance cards, driver’s license, EOB’s etc., directly into
the system * Keep record of mail outs by saving them in the patient’s
file
Other Medical Practice management
Topics
Electronic Billing Insurance Claims
Electronic Statements
Medical Telephony -
ReminderPRO
Practice Management Software
Medical
Billing Software
Touch
Screen Electronic Medical Records
Medinotes e
Medical Software
Pricing Medical Software
Medical Appointment Scheduler
Medical Software products
Electronic Medical Records EMR
Software
EMR System
Medical
Billing System
LabRetriever
Electronic
Medical Records Software
Electronic Medical Records System
Medical Software Specialties
Front Desk
Medical Software and Billing Workflow
Physician
Electronic Medical Records Workflow
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